Opportunities

Volunteering at IABC/BC is a member benefit that enables you to connect with the Chapter and your fellow members. Check out these opportunities to get involved.

Learn more about volunteering

In addition to the active postings below, we’d be happy to discuss finding a specific volunteer opportunity suited to your particular interests and skills – to learn more, email our VP, Volunteer Services.

Available Opportunities

  • Silver Leaf Awards Coordinator

    Be a part of something big!

    IABC Canada recognizes the talented, professional communicators working across the country to influence best practices in the field of communications and public relations through the Silver Leaf Awards.

    Silver Leaf is Canada’s premiere professional awards program celebrating excellence in business communication. It’s a chance for communicators working in all disciplines to receive national industry recognition for outstanding work in the field of communications. Many IABC Canada members view Silver Leaf as a stepping stone to IABC International’s awards program: Gold Quill.

    About the position

    The Silver Leaf Awards Coordinator is key to making the awards process and member experience a positive one. The coordinator develops and implements marketing tools and content for the annual awards program, as well as act as the go-to contact for entrants and judges.

    The Silver Leaf Awards Coordinator is responsible for the following:

    Call for Entries

    • Updates and markets the call for entries. This includes coordinating and curating social media posts, updating IABC Canada website content and preparing the chapter marketing toolkit.
    • Responds to / triages inquiries from members during the call for entries process.

    Evaluator recruitment and support

    • Prepare call for evaluators content, including the initial targeted email.
    • Maintain spreadsheet of evaluators including contact information, chapter and location.
    • Prepares and sends communication to evaluators throughout the process, including:
      – information about training
      – notification of entry availability/instructions for evaluation
      – deadline reminders-
      – provides ongoing support/responds to questions from evaluators
      – surveys evaluators at the end of the cycle; recommends course of action for future awards
      – responds to / triages inquiries from evaluators

    Reports to:  National Programs Director, Canada West Region

    Time required:  Approx. April – September. The process is currently being revamped, so exact timing is to be determined. The role requires approximately 3-5 hours per week. The intent is for the Silver Leaf Coordinator to succeed the National Programs Director, Canada West Region beginning June, 2018.

    Qualifications:  mid- to senior-level IABC member in good standing; ability to commit for the time required; ability to build consensus; team player; takes direction but strong ability to work independently without daily management; sense of humour; flexible; creativity and ability to think outside the box. Experience in social media best practices, familiarity with the Silver Leaf programs and the ability to develop clear communications plans and process documentation are also required.

    Interested?

    For more information or to apply, contact Tracy Fox, Canada West Region National Programs Director, at cwr-nationalprograms@iabc.com

  • Program Coordinator, Special Interest Groups (SIGs)

    Portfolio: Professional Development Events

    Purpose
    The IABC/BC Special Interest Group (SIG) Program provides specialized communicators the opportunity to network and share ideas on their topic of interest in a small group setting. The Program is divided into several targeted SIG offerings: Digital Strategy; Independent Communicators; Health Communicators; Senior Communicators and Internal Communicators. Each group meets in-person four times throughout the IABC/BC year (September – June), and members and potential members have derived tremendous benefit from these targeted networking and learning opportunities. We are excited to build on last year’s successful program.

    We have identified this year’s SIG Chairs who will lead each of the groups and outline their groups’ meeting content as well as source the event venue, etc. With the key elements of this program in place, we are looking for a dynamic program coordinator to support the program overall and act as the main point of contact between the SIG chairs, our Board, and the teams responsible for setting up registration and promoting each meeting. We are looking for someone who is very keen to learn more about the IABC/BC chapter, who loves to keep a plan in order and on-time, as well as meeting new people and growing your network within IABC.

    Location
    The SIG Program Coordinator can operate remotely from anywhere in BC, although a preference to being located in the Greater Vancouver area is useful. You are not required to attend any of these SIG meetings, but you are free to attend if you like (it is optional for this role). All of the IABC/BC SIG meetings are free for members to attend, and $20.00 for non-members to attend.

    Responsibilities

    • Reporting to the IABC/BC’s Professional Development Events & SIG Programs Director**, you will liaise with SIG chairs in mapping this year’s SIG schedule and calendar for the 2016/17 year.
    • Work with SIG champions to gather event details for event registration and promotion purposes
    • Work with IABC/BC’s digital marketing and digital operations teams to promote the upcoming SIG meetings through our various online channels
    • Act as the SIG chairs’ point of contact for the program, if they have questions or need support (and the IABC/BC Board will be your source for support as well)
    • Produce a summary report at the end of the program to evaluate the program’s success at year-end, including attendance, and feedback from the Chairs, etc.
    • Collect feedback to support future success of the SIG program and meetings

    **This role is currently being recruited for, and in the interim you will report to the IABC/BC Vice President, Jeanette LeBlanc for program support (who is also a SIG Chair).

    Key deliverables

    • Ensure the SIGs are organized with adequate lead time for promotion and registration
    • Maintain a defined schedule of all the SIG meetings during the year and ensure no overlap with other IABC/BC events
    • SIG Chairs consider you to be their contact “person”. You provide support in promoting their events and working with our office team to set up the event registration for you, as well as any troubleshooting that may come up, including offering possible meeting location suggestions (we have a resource already available for this as well)
    • The success of the program is measured through event metrics, and chairs meeting their deliverables.
    • Any valuable feedback and data points to be captured during program coordination will support the future success of the program and continue to support adding value to our members’ experience.

    Qualifications

    • You are highly organized, and a natural coordinator of program details: managing contacts and calendars are second nature to you, along with following work-back timelines for successful promotions. You may already have some program management experience, and it is a bonus if you have a network of potential (free) meeting spaces in Vancouver and/or experience promoting events through IABC channels.
    • You truly enjoy connecting with others and supporting them in achieving their deliverables. You work well as part of a team but are also able to make the necessary decisions to know when to ask for help and/or make decisions to ensure meetings are held.
    • You’ll be guided by the Director of Professional Development Events, currently an open position on the board, and in the interim, oversight provided by the Vice President Jeanette LeBlanc and Executive Board team.

    Time Commitment
    Around 6-8 hours per month to confirm the month-to-month schedule, and support the SIG Chairs in delivering their planned meetings.

    The first month in this role will involve a few extra hours of training to learn the IABC/BC our systems and processes needed to support event delivery and determine the metrics for success for the program.

    Skills Learned
    Taking on this role will provide you with a breadth of knowledge in the professional development interests of our members, and you are welcome to attend any of the SIG meetings that interest you. Through working with the other teams in the IABC/BC board, you’ll learn more about the chapter and gain program management experience.

    You will also build your network within the chapter, and learn more about our members’ areas of specialized expertise. Overall, this is a fantastic learning opportunity for a highly organized junior to mid-level communicator.

    Application deadline: This position will remain open until filled.

    For more information, email volunteers@iabc.bc.ca

     

  • Dare to Lead Sponsorship Manager

    Dare to Lead is a weekend conference held annually for IABC Canada West Region chapter leaders to come together to focus on professional development and strategic planning. In 2017, Vancouver will host 60 to 70 IABC leaders from across the Canada West Region on May 27-28. We are looking for a few more enthusiastic people to join our volunteer committee.

    Experience: Some experience with sponsorship outreach & communications.

    Time Commitment
    5 month commitment (January to May); 2-3 hours/week (estimated, these hours may vary leading up to the event). Must be available on May 27 – 28, and attend committee meetings (most other work can be done remotely).

    Responsibilities

    • Acts as the first point of contact for all sponsorship related activities and strategy.
    • Identifies and reaches out to potential sponsors for monetary and in-kind sponsorship donations (e.g. cash donations, door prizes, gift bags for conference participants and speakers, and discounts on venues, supplies, products etc.).
    • Has strong communication skills and attention to detail to build and maintain relationships with sponsors. Responds to emails in a timely manner.
    • Maintains communication with various internal and external stakeholders, including
      regular communication with D2L Conference Chair and other team members.

      • Works with Communications Manager and Designer to provide sponsorship information for the website and printed program.
      • Provides sponsor recognition information to the Communications Manager for conference MC speaking notes.
    • Ensures that all sponsorship recognition is fulfilled and that sponsor materials are represented properly on the signage, webpage, social media and print program.
    • Liaises with sponsors prior-to, during and post-event.
    • Sources swag materials and coordinates gift bags for speakers and participants.
    • Demonstrates initiative, flexibility and professionalism, with the ability to work with minimal supervision and take ownership to address obstacles and overcome barriers by identifying possible resolutions and alternatives.
    • Ensures final cheques are received and submitted to the Conference Chair and arranges delivery or pick-up of in-kind donations.
    • Tracks and updates the sponsorship budget and saves all portfolio materials.
    • Assists with other tasks and activities as required

    Benefits of volunteering

    • Gain sponsorship, project management and leadership experience.
    • Work with a dedicated and enthusiastic team to coordinate one of IABC’s signature events.
    • Build connections with a great volunteer team and IABC Board members from across Canada Western Region.
    • Committee members can attend Conference sessions free of charge.

    Respond by emailing your resume to volunteers@iabc.bc.ca. Deadline extended to February 19 (or when position is filled).

    Priority will be given volunteer applicants who are also IABC members, however non-members will be considered based on experience and fit.

  • Dare to Lead Event Manager

    Dare to Lead is a weekend conference held annually for IABC Canada West Region chapter leaders to come together to focus on professional development and strategic planning. In 2017, Vancouver will host 60 to 70 IABC leaders from across the Canada West Region on May 27-28. We are looking for a few more enthusiastic people to join our volunteer committee.

    Experience: Some experience in event planning and communications is desired.

    Time Commitment
    5 month commitment (January to May); 2-3 hours per week (estimated, these hours may vary leading up to the event). Must be available on May 27 – 28, and attend committee meetings (most other work can be done remotely).

    Responsibilities

    • Acts as the main liaison and contact with the conference venue to coordinate catering, audio/visual technology, and room requirements (layout, capacity etc.).
    • Maintains communication with various internal and external stakeholders, including regular communication with D2L Conference Chair and other team members.
      • Works with Program Manager to coordinate room assignments and AV requirements for presenters.
      • Works with Communications Manager to provide information for the website and printed program.
      • Liaises with the coordinators of the ‘Dine Around’ dinner to track information and facilitate process on the day-of event.
    • Brainstorms creative and fun ‘ice breaker’ and energizer activities for attendees.Works with Conference Chair to coordinate several special networking events.
    • Once conference speakers are finalized, assigns rooms and creates conference schedule.
    • Updates venue on final registration numbers, dietary restrictions etc.
    • Day-of Event responsibilities – liaises with venue to confirm that room set-up, AV tech, sound-checks, catering, and all other required materials are in order. Troubleshoots and resolves any issues that may come up.
    • Demonstrates initiative, flexibility and professionalism, with the ability to work with minimal supervision and take ownership to address obstacles and overcome barriers by identifying possible resolutions and alternatives.
    • Has strong communication skills, attention to detail and responds to emails in a timely manner.
    • Ensures final invoices are received and submitted to the Conference Chair.
    • Documents and saves all portfolio materials.
    • Assists with other tasks and activities as required

    Benefits of volunteering

    • Gain event planning, project management and leadership experience.
    • Work with a dedicated and enthusiastic team to coordinate one of IABC Canada’s signature events.
    • Build connections with a great volunteer team and IABC Board members from across Canada Western Region.
    • Committee members may attend Conference sessions free of charge.

    Respond by emailing your resume to volunteers@iabc.bc.ca. Deadline to apply: February 8 (or when position is filled).

    Priority will be given volunteer applicants who are also IABC members, however non-members will be considered based on experience and fit.

  • Dare to Lead Communications Manager

    Dare to Lead is a weekend conference held annually for IABC Canada West Region chapter leaders to come together to focus on professional development and strategic planning. In 2017, Vancouver will host 60 to 70 IABC leaders from across the Canada West Region on May 27-28. We are looking for a few more enthusiastic people to join our volunteer committee.

    Experience: Some experience with communications and social media platforms.

    Time Commitment
    5 months commitment (January to June); 2 – 3 hours per week(estimated, these hours may vary leading up to the event). Must be available on May 27 – 28, and attend committee meetings (most other work can be done remotely).

    Responsibilities

    • Acts as the first point of contact for all communications related activities and strategy.
    • Develops conference theme and work with our Design sponsor to develop the visual identity of the conference for print, signage, digital and social media platforms.
    • Has strong communication skills, attention to detail and responds to emails in a timely manner.
    • Drafts speaking notes for the Master of Ceremonies.
    • Maintains communication with various internal and external stakeholders, including regular communication with Conference Chair and other team members.
      • Gathers all information from other committee members to provide to the Designer for the printed program & performs final proof read of materials.
      • Works with Printer to ensure that materials are submitted and deadlines are met. Coordinates delivery or pick-up of all print materials.
      • Works with Sponsorship Manager to ensure that sponsors are properly recognized on all platforms.
      • Works with Program Manager to create speaker profiles to be used in promotional posts/emails leading up to the event to encourage registration.
    • Day-of Event: live tweets during the event to ensure sponsor recognition and encourage attendee participation. Monitors event hashtag for the duration of the conference.
    • Demonstrates initiative, flexibility and professionalism, with the ability to work with minimal supervision and take ownership to address obstacles and overcome barriers by identifying possible resolutions and alternatives.
    • Saves all portfolio materials. Collects all invoices & submits to Conference Chair.
    • Assists with other tasks and activities as required

    Benefits of volunteering

    • Gain communications, project management and leadership experience.
    • Work with a dedicated and enthusiastic team to coordinate one of IABC’s signature events.
    • Build connections with a great volunteer team and IABC Board members from across Canada Western Region.
    • Committee members can attend Conference sessions free of charge.

    Respond by emailing your resume to volunteers@iabc.bc.ca. Deadline to apply: February 8 (or when position is filled).

    Priority will be given volunteer applicants who are also IABC members, however non-members will be considered based on experience and fit.

  • Event Manager, Professional Development (2 positions)

    Purpose
    The Events Manager makes the magic happen. They keep track of the 5W’s – who, what, when, where, why and most importantly how! It’s a chance to build some broad events management experience, while working in a close-knit team, and it’s the perfect job for a well-organized go-getter.

    Current Event Manager Vacancies

    1. April 2017: Signature Event (5th Anniversary. Topic: Career Inspiration), this event spans two portfolios—Networking & Professional Development—and a Senior Event Manager is preferred.
    2. May 2017: Speaker event. Topic:  the changing role of communicators in the digital world.

    Location
    The Events Manager coordinates most elements of the event remotely, but will need to be on site for the set up, event itself and the close-down. IABC events usually take place in the Vancouver Downtown core, or close by with transit access.

    Responsibilities

    • Responsible for the management of logistics for one assigned event.
    • Manage the individual event from beginning to end:
      • Support sourcing appropriate venue space, if not already identified (supervisor will advise).
      • Create content for the promotion and marketing of the event.
      • Ensure the event is promoted using the IABC/BC channels.
      • Keep close eye on registration numbers and work with the Portfolio Supervisor/Director to develop strategies that boost attendance (as needed).
      • Work closely with other IABC/BC committee members, volunteers, and vendors to ensure all parties have a good understanding of event logistics.
      • Coordinate and liaise with the event speaker(s) as their key contact, ensure they have what they need on the event day.
      • Manage event flow on event day and ensure it is a professional and well managed event that represents the IABC/BC brand.
      • Conduct follow-up as needed (including event follow-up survey), and share debrief summary after the event to your supervisor.

    Key Deliverables

    • Develop timeline that leads to a successful event running on time.
    • Compose event budget to ensure the event is run on budget, in collaboration with your supervisor.
    • Deliver a professional event that is polished, and includes a dash of creativity that represents our IABC/BC chapter.
    • Vendors, IABC volunteer groups, fellow committee members and speakers are well informed of the event logistics, well in advance.
    • Members and non-members alike enjoy a fantastic event experience that aligns with their expectations.
    • Survey results affirm this.
    • Key learnings are shared with fellow committee members and contribute to even better events in the future.

    Qualifications

    • Must be able to complete a wide range of activities requiring excellent organizational skills, attention to detail, and be focused on key project milestones and deadlines.
    • Must be a self-starter and be able to manage a project remotely.
    • Excellent communication skills, including creating promotional content, proof reading skills and writing for the web.
    • Ability to manage multiple work assignments at one time.
    • Excellent interpersonal skills with a focus on professionalism.
    • Ability to prioritize tasks, work under pressure, and take initiative to improve processes to ensure smooth and efficient events.
    • Stellar customer service skills and high expectations for quality.
    • Enthusiasm, flexibility and ability to work with a team.
    • Experience working with Microsoft Office Suite
    • Previous experience coordinating events and leading teams is an asset.
    • Preference is given to current IABC/BC Members.

    Time Commitment
    10 – 15 hours per month (estimated) – some months will have more or less activity depending on the event, and how many events you lead within the portfolio.

    Skills Learned

    • Leading a team (when multiple volunteers are included in your event)
    • Project management and logistical event strategy.
    • Marketing and communications planning.
    • Creating event rundowns and stage management.
    • *As the event manager you receive complimentary attendance to the event, so you will learn from the event content too.

    Application deadline
    These postings will remain open until filled.

    Contact
    If you’re interested in the role or would like to know more, contact volunteers@iabc.bc.ca for an application form.

  • Director, Professional Development & Special Interest Groups
    Director, Professional Development & Special Interest Groups

    You value professional development and believe learning opportunities are important in the advancement of one’s career. You also love to plan events, you know the devil is in the details, and enjoy working with others to develop an events calendar tailored to our members’ needs and interests.

    If you enjoy staying on top of trends in the marketing & communications industry and sourcing qualified speakers and presenters while planning revenue generating events, consider applying for the role of Director, Professional Development & Special Interest Groups with IABC/BC, the leading association for communications and marketing professionals in BC.

    What’s in it for you

    In addition to providing member programming and enrichment for current and prospective IABC/BC members, you’ll gain essential leadership, event management, project management, budget-setting and professional board experience.

    What we need

    • As a member of IABC/BC’s 2016-17 Board of Directors you will:
    • Develop a strategic plan for professional development (PD) programming that includes evaluation strategies
    • Plan and execute one PD event or Special Interest Group (SIG) workshop per month across our calendar year, September to June
    • Manage and expand IABC/BC’s SIG offering to provide a program tailored to our chapter’s member segments, including by level (e.g. students/new to the profession, senior members), geography, industry, specialty, etc, and recruit SIG chairs while working with a SIG program coordinator
    • Manage an annual events budget ensuring all events, at minimum, break even
    • Identify PD topics and secure presenters that are aligned with the chapter’s programming focus areas for the year and the career roadmap and will be of interest and value to the diverse membership of the IABC/BC chapter
    • Manage a team of Managers (PD, SIG, etc) who will coordinate volunteer teams to oversee the execution of events, including coordination of event logistics (venue, catering, AV), liaison with speaker/presenter and SIG chairs, drafting promotional web copy for the event and distribution of post-event surveys
    • Respond to enquiries from IABC/BC members and the public regarding IABC/BC PD and SIG events.
    • Work directly with the Directors, Digital Marketing & Member Communications to ensure professional development and networking activities are strategically and effectively promoted
    • Work with Office Suites, our administration contractor, to set up event administration and trouble shoot any registration issues, as needed
    • Document and analyze professional development post-event survey results and other event metrics and research data to enhance the ongoing effectiveness of the portfolio
    • Support the recruitment of your successor, if you do not continue into a second year and/or manage the transfer of knowledge from your portfolio to ensure long-term success in this are for the chapter.

    This role involves an ongoing commitment until June 30, 2017, including availability to attend monthly IABC/BC Board of Directors meetings (the last Tuesday of the month except December and June) and all PD and SIG events (typically once a month, from September to June)

    Qualifications

    • Current member of IABC/BC
    • A strategic relationship builder
    • Demonstrated experience creating and maintaining business partnerships
    • Previous board experience is an asset

    Interested? Take the next step!

    Please contact Lydia Tay, Director, Volunteer Services at volunteers@iabc.bc.ca