Volunteering at IABC/BC is a member benefit that enables you to connect with the Chapter and your fellow members. Check out these opportunities to get involved.
Learn more about volunteering
In addition to the active postings below, we’d be happy to discuss finding a specific volunteer opportunity suited to your particular interests and skills – to learn more, email our VP, Volunteer Services.
- Silver Leaf Awards Coordinator
Posted February 15, 2017
Be a part of something big!
IABC Canada recognizes the talented, professional communicators working across the country to influence best practices in the field of communications and public relations through the Silver Leaf Awards.
Silver Leaf is Canada’s premiere professional awards program celebrating excellence in business communication. It’s a chance for communicators working in all disciplines to receive national industry recognition for outstanding work in the field of communications. Many IABC Canada members view Silver Leaf as a stepping stone to IABC International’s awards program: Gold Quill.
About the position
The Silver Leaf Awards Coordinator is key to making the awards process and member experience a positive one. The coordinator develops and implements marketing tools and content for the annual awards program, as well as act as the go-to contact for entrants and judges.
The Silver Leaf Awards Coordinator is responsible for the following:
Call for Entries
- Updates and markets the call for entries. This includes coordinating and curating social media posts, updating IABC Canada website content and preparing the chapter marketing toolkit.
- Responds to / triages inquiries from members during the call for entries process.
Evaluator recruitment and support
- Prepare call for evaluators content, including the initial targeted email.
- Maintain spreadsheet of evaluators including contact information, chapter and location.
- Prepares and sends communication to evaluators throughout the process, including:
– information about training
– notification of entry availability/instructions for evaluation
– deadline reminders-
– provides ongoing support/responds to questions from evaluators
– surveys evaluators at the end of the cycle; recommends course of action for future awards
– responds to / triages inquiries from evaluators
Reports to: National Programs Director, Canada West Region
Time required: Approx. April – September. The process is currently being revamped, so exact timing is to be determined. The role requires approximately 3-5 hours per week. The intent is for the Silver Leaf Coordinator to succeed the National Programs Director, Canada West Region beginning June, 2018.
Qualifications: mid- to senior-level IABC member in good standing; ability to commit for the time required; ability to build consensus; team player; takes direction but strong ability to work independently without daily management; sense of humour; flexible; creativity and ability to think outside the box. Experience in social media best practices, familiarity with the Silver Leaf programs and the ability to develop clear communications plans and process documentation are also required.
For more information or to apply, contact Tracy Fox, Canada West Region National Programs Director, at firstname.lastname@example.org
- Event Manager, Professional Development (2 positions)
Posted November 29, 2016
The Events Manager makes the magic happen. They keep track of the 5W’s – who, what, when, where, why and most importantly how! It’s a chance to build some broad events management experience, while working in a close-knit team, and it’s the perfect job for a well-organized go-getter.
Current Event Manager Vacancies
- April 2017: Signature Event (5th Anniversary. Topic: Career Inspiration), this event spans two portfolios—Networking & Professional Development—and a Senior Event Manager is preferred.
- May 2017: Speaker event. Topic: the changing role of communicators in the digital world.
The Events Manager coordinates most elements of the event remotely, but will need to be on site for the set up, event itself and the close-down. IABC events usually take place in the Vancouver Downtown core, or close by with transit access.
- Responsible for the management of logistics for one assigned event.
- Manage the individual event from beginning to end:
- Support sourcing appropriate venue space, if not already identified (supervisor will advise).
- Create content for the promotion and marketing of the event.
- Ensure the event is promoted using the IABC/BC channels.
- Keep close eye on registration numbers and work with the Portfolio Supervisor/Director to develop strategies that boost attendance (as needed).
- Work closely with other IABC/BC committee members, volunteers, and vendors to ensure all parties have a good understanding of event logistics.
- Coordinate and liaise with the event speaker(s) as their key contact, ensure they have what they need on the event day.
- Manage event flow on event day and ensure it is a professional and well managed event that represents the IABC/BC brand.
- Conduct follow-up as needed (including event follow-up survey), and share debrief summary after the event to your supervisor.
- Develop timeline that leads to a successful event running on time.
- Compose event budget to ensure the event is run on budget, in collaboration with your supervisor.
- Deliver a professional event that is polished, and includes a dash of creativity that represents our IABC/BC chapter.
- Vendors, IABC volunteer groups, fellow committee members and speakers are well informed of the event logistics, well in advance.
- Members and non-members alike enjoy a fantastic event experience that aligns with their expectations.
- Survey results affirm this.
- Key learnings are shared with fellow committee members and contribute to even better events in the future.
- Must be able to complete a wide range of activities requiring excellent organizational skills, attention to detail, and be focused on key project milestones and deadlines.
- Must be a self-starter and be able to manage a project remotely.
- Excellent communication skills, including creating promotional content, proof reading skills and writing for the web.
- Ability to manage multiple work assignments at one time.
- Excellent interpersonal skills with a focus on professionalism.
- Ability to prioritize tasks, work under pressure, and take initiative to improve processes to ensure smooth and efficient events.
- Stellar customer service skills and high expectations for quality.
- Enthusiasm, flexibility and ability to work with a team.
- Experience working with Microsoft Office Suite
- Previous experience coordinating events and leading teams is an asset.
- Preference is given to current IABC/BC Members.
10 – 15 hours per month (estimated) – some months will have more or less activity depending on the event, and how many events you lead within the portfolio.
- Leading a team (when multiple volunteers are included in your event)
- Project management and logistical event strategy.
- Marketing and communications planning.
- Creating event rundowns and stage management.
- *As the event manager you receive complimentary attendance to the event, so you will learn from the event content too.
These postings will remain open until filled.
If you’re interested in the role or would like to know more, contact email@example.com for an application form.