Career opportunity: Strategic Planning Coordinator (term of up to 14 months)
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.
The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.
We are passionate about the work we do and what it contributes to our local communities, the region and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.
Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future
The Strategic Planning Coordinator is responsible for providing integrated support and coordination for the port authority’s future scenario planning initiative, Port Forward, as well as other corporate business planning activities and initiatives. This position will provide support with related events and networking dinners; the integration of outcomes of Port Forward into the port authority’s business planning process; provide budgeting, scheduling and coordination support related to the port authority’s implementation of its business plan; produce routine reports and submissions, briefing documents and other communications materials; and assist with other duties as required
This role will:
- Provide exceptional customer service to internal and external stakeholders
- Assist with the preparation and delivery of the port authority’s scenario planning initiative, called Port Forward
- Work directly with scenario planning consultants and other contractors
- Assist with the preparation and distribution of related materials such as agendas, reports, presentations, and meeting minutes
- Assist with planning, delivering, and coordinating logistics for related events and workshops for internal and external participants including:
- research and book appropriate venues and arrange for catering;
- coordinate and track participant invitations and attendance; and,
- coordinate suppliers, contractors, and staff in accordance with event plans.
- Coordinate activities to compile, monitor and analyze key uncertainties related to the port authority’s scenarios, preparing summary reports and presentations to communicate findings to a range of audiences
- Organize and coordinate meetings and events logistics
- Facilitate approvals for budget submissions and support with preparing contracts
- Assist with preparing communications materials, correspondence, presentations, and spreadsheets, as required
- Maintain department filing and tracking systems
The successful candidate will be a successful graduate of a two-year full-time post-secondary diploma in business, project management, communications, marketing or another acceptable diploma or degree from a recognized institution, along with a minimum of 2 years related experience in communications, project planning, project coordination and process improvement. They will have excellent communication skills, both oral and written. Experience in planning large events will be an asset. A high level of computer proficiency is required, including expertise with Microsoft Office programs including Word, Excel, PowerPoint and Visio.
The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment.
Candidates may be accommodated for this requirement if they are approved for a legal exemption; accommodation may be requested only for religious and medical reasons, or other protected grounds under the Canadian Human Rights Act. If you’re seeking accommodation to the COVID-19 vaccination requirement, please indicate your request during the recruitment process
This work is Canadian based employment and expected to be performed from our Vancouver office location.
We thank all applicants for their interest; however, only shortlisted candidates will be contacted. Please note this posting will remain open until filled.
At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.
Learn more about us at www.portvancouver.com