Annual Giving Officer

Back to Blogs Posted: June 10, 2022
June 10, 2022
700 Royal Ave, New Westminster, Canada
Job Type
Level of Experience
Established professional
Job Location
Membership #


Position Title: Annual Giving Officer
Posting Number: 01450SA
Location: Coquitlam Campus
Regular/Temporary: Regular
Employment Type: Full-Time

Work Arrangements
This regular full-time (35 hours per week) position is available starting April 25, 2022. Regular hours of work are Monday to Friday, typically 8:30 am to 4:30 pm, but can be scheduled between 8:00 am and 5:00 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; however, the successful candidate must be available for occasional work at the New Westminster campus. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered.

What Douglas Offers
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

The Role
The Annual Giving Officer is an integral part of the fundraising team and is responsible for supporting the development and delivery of programs and services that drive revenue, and contributes to building lifelong, mutually beneficial relationships with our donor family. This role also serves as a relationship manager for a caseload of assigned donors and prospects which requires high quality service delivery while simultaneously developing, executing, cultivating, soliciting and stewarding gift strategies to meet both short and long-term goals.

The Annual Giving Officer works in partnership with the Director, Philanthropy and the Philanthropy team to support the core purpose, vision and operations of Douglas College. Reporting to the Director, Philanthropy the Annual Giving Officer will participate in the development, implementation, tracking, and reporting of Douglas College Foundation’s Annual Giving Programs (targeting annual gifts less than $29,999), utilizing face-to-face, online donor acquisition and retention activities to increase giving amongst alumni, friends, students, faculty and staff; broadening the base of annual support; and strengthening the major and planned gift pipelines.

Develops and manages a comprehensive annual giving multi-channel strategy that incorporates employees, new and existing donors, alumni, Douglas College Faculty and Athletics, to raise funds for College priorities and other strategic initiatives as determined by Foundation and Alumni Relations leadership. Annual giving programs at Douglas College include: 1) Annual donor-funded student awards (i.e. scholarships + bursaries); 2) Tribute/In-Memorial giving; 3) Internal Employee appeals (staff and faculty) 4) Class Giving/alumni reunions (reunions + graduations) 5) Special Appeals (i.e. alumni, targeted, etc.); and 6) Monthly donors.
· Collaborates with the Foundation’s Marketing and Communications team to ensure that each year’s suite of annual giving materials, including fall and spring appeal emails, website and online donation pages, thank-you letters, and recognition vehicles, are aligned with Foundation and College communications and publications and ensuring messaging that is consistent with the overall brand and marketing strategy for the College.
· Manages administration of all Terms of Reference after approval by the Standing Committee for Student Awards;
· Provides vacation coverage for Data base Management Specialist supporting with gift processing functions and tasks in a timely and accurate fashion using fundraising database systems;
· Realizes year-over-year annual gift increases to support overall Foundation goals;
· Prepares and presents quarterly reporting and analysis of Annual Giving Campaigns;
· Conducts and analyzes research to identify trends to inform relevant decision making;
· Works with the Manager, Philanthropy and Alumni Coordinator to develop and implement an Alumni Appeal annual fundraising strategy;
· Serves as an active prospect identifier, targeting prospects for personal visits and moving annual donors through the donor pyramid into the next giving level and making creative connections between and among people, events, programs, and their associated circles;
· Promotes and represents the College and Foundation to potential donors and the community;
· Ensures all annual donors are recognized in accordance with the Foundation donor recognition and stewardship practices;
· Provides direction regarding the handling of financial transactions, fund transfers, terms of reference & criteria for funds in conjunction with the Douglas College Finance Department;
· Updates donor/prospect information into Raiser’s Edge in accordance with established standards for Raiser’s Edge usage;
· Prepares gift documentation in alignment with Foundation policies, including gift agreements and terms of reference; and
· Ensures sensitive and confidential donor information and transactions are safeguarded.

Performs other related duties as required or assigned to support the goals of the Foundation.
· Performs other related duties similar in scope and complexity as required.
· Contributes to teambuilding initiatives, supporting a positive workplace culture within the Foundation and Alumni Relations Department.

To Be Successful in this Role You Will Need
• Completion of a Bachelor’s degree and at least three years of related fundraising experience. An equivalent combination of training, education and/or experience may be considered;
• Demonstrated knowledge in:
o National standards of ethical fundraising, best practice, policies and related guidelines;
o Emerging issues, trends, programs and opportunities in fundraising, locally, nationally and internationally;
o Canada Revenue Agency guidelines and other legislation and/or regulations pertaining to fundraising and/or not-for-profits;
o Freedom of Information and Privacy Act;
o Conducting prospect identification and research;
o Fundraising systems (i.e. Raiser’s Edge, NXT or another similar system);
o Operations and project management; including maintaining and updating confidential files and information systems;
• Demonstrated ability to:
o Create strong relationships and building philanthropic commitment between constituents and the organization or institution;
o Effectively represent and promote the Foundation’s interests to members of the college and external community;
o Develop and implement comprehensive plans for identifying, soliciting, and stewarding annual giving level prospects and donors for assigned campaigns;
o Communicate effectively orally and in writing, with tact and diplomacy;
o Exercise discretion and diplomacy using sound judgment with pertinent and sensitive information;
o Draft and edit correspondence, case statements, proposals and other communication pieces;
o Oversee campaigns from inception to execution including: development and implementation of annual giving strategy plans for specific campaigns, soliciting prospects and donors, and ensuring acknowledgment, donor recognition and stewardship programs are in place;
o Work with constituents through the entire fundraising cycle;
o Manage and coordinate activities that involve volunteers, students and employees;
o Work independently within strict timelines without direct supervision and to report effectively on progress and outcomes;
o Effectively organize, initiate and control work flow and recognize, analyze and resolve problems;
o Effectively plan, coordinate & oversee events and meetings;
o Proficiently use software programs such as Microsoft Word, Excel and PowerPoint and databases or fundraising systems such as Banner, Fast and Raiser’s Edge;
• Must have reliable transportation to be able to travel between campuses and to off-campus meetings;
• Ability to work a varied work schedule including evenings, as required and occasional weekends.

Special Instructions To Applicant
Interested applicants must submit their application and all required documents online on the Douglas College Career Site Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Link to Full Position Profile


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